Fee Schedule

Special Collections is pleased to provide reproductions of our textual, visual and audio materials, when such reproductions will not damage the original, violate copyright, or violate any restrictions imposed by the donor.


Patrons are highly encouraged to avoid reproduction fees by using a digital camera for personal research use. 

All prices are subject to change without notice, and do not apply to active UTSA students, faculty, staff or departments. Note that large orders may take an extended period to fill. For large projects, please contact us for pricing.

Pre-payment is required on all orders. The reproduction and use fees charged by Special Collections are dedicated to the ongoing access and preservation of its holdings.

Services Fee
Photocopy to PDF Orders under 25 pages are free; orders more than 25 pages are $.25 per page for the first 100 pages.
Digital scan
(300 ppi)
$25.00 per image
Digital scan
(600+ ppi)
$35.00 per image for first 10
Audiovisual Reproduction on-site $20.00 per item
Audiovisual Reproduction off-site Vendor cost + 10%

Media and Delivery Charges


Email or RowdySpace (when available) Free
Handling fee (mailed orders) $5.00 per order
Fax - local (210 area code) Free
Fax - long distance $5.00 per order
Fax - overseas $10.00 per order

Copyright and Use

UTSA Libraries Special Collections provides copies of materials to facilitate private study, scholarship, or research. We welcome you to use materials in our collections that are in the public domain and to make fair use of copyrighted materials as defined by copyright law. We ask that you please cite us.

The copyright law of the United States (Title 17 United States Code) governs the making of reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a reproduction. One of these specified conditions is that the reproduction is not to be used for any purpose other than private study, scholarship, or research. If a researcher uses a reproduction for purposes in excess of fair use that researcher may be liable for copyright infringement.

For additional information, please read our full statement on copyright and use.


Contact Special Collections staff to obtain the total charges for the services you are requesting. Payment must be received before services are delivered.

The following forms of payment are accepted:
- Checks (made payable to UTSA Libraries)
- Money orders
- Credit cards (Mastercard, Visa, Discover, American Express)

Special Collections does not accept cash under any circumstances.

Sales tax will be applied to orders within the State of Texas. If the purchase is made on behalf of a tax-exempt organization, please provide a copy of the tax-exemption certificate. Contact us for more information.

Image Resolution

Items are scanned at 300 PPI unless otherwise specified on your order form. An image scanned at 300 PPI is appropriate for newsletter or Web projects. Higher-resolution scans (600+ PPI), required for some print publications, are available for an increased cost.

In some cases, a reference copy (100 PPI) of a contact sheet may be provided at no cost.

Processing Time

Please allow 7-10 business days for the completion of orders. Please contact Special Collections staff for details regarding large scan orders

Media Charges

Media charges (for CDs or DVDs) are included with purchase of digital reproductions.

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