About Special Collections
Reading Room Use
Special Collections Reading Rooms Rules
Patrons will be asked to read and sign the following rules governing the Reading Rooms:
- The first time any researcher visits the Special Collections s/he must complete the Researcher Registration Form (PDF format; 30 KB) and show appropriate identification. On each subsequent visit the researcher will be asked to read through the rules.
- Visitors must sign the registration book each time they visit the Reading Room.
- ALL personal belongings are to be stored in lockers.
Allowed in Reading Room:
- Paper, must be stamped by a staff member
- Laptop and notebooks, will be inspected
- Digital camera (no flash), must sign user agreement
Not allowed in Reading Room:
- Pens, markers or ink of any kind
- Food, drink, candy (including chewing gum) and tobacco products
- Researchers are to remain reasonably quiet to avoid distracting others.
- Cell phone ringers must be set to silent. Calls may not be taken in the reading room.
- Access to stacks areas of Special Collections is not allowed.
- Notify a staff member when your visit ends. Present laptops and notebooks for inspection. Special Collections staff reserve the right to inspect all research materials and personal articles before a researcher leaves.
- Failure to follow these rules may lead to your removal and/or banning from the Special Collections reading rooms.
Use of Special Collections Materials
Patrons will be asked to read and sign the following rules governing the use of Special Collections Materials:
- Archival materials may only be consulted in the Reading Room under the supervision of staff. Archival material may not be removed from the Reading Room.
- Researchers may request up to 3 boxes of material at a time. Only one box may be on the study table at a time. Only one folder may be removed from a box at a time. Use orange Out Cards to mark your place when removing folders from boxes.
- Keep material in the order in which you receive it even if you cannot discern a meaningful order. Use orange Out Cards to mark your place when removing items from folders.
- Materials must remain in clear view of staff at all times.
- Cotton gloves must be worn when handling photographic materials. Gloves will be provided. Please avoid touching the surface of photographic materials, even while wearing gloves.
- Do not mark, fold or use post-it notes on materials. Respect the fragile nature of archival materials and handle with care. Archival materials must remain flat on the table.
- Do not exert pressure on material used, such as by taking notes on top of or resting an arm on archival material.
- Book cradles will be provided for the viewing of bound materials.
Proper credit must be given in citations.
- Archival citations: [Identification of item], Collection Name, Call ##, University of Texas at San Antonio Libraries Special Collections.
- Rare Books citations: Proper credit must be given for original (non-published) material. Sample citation: University of Texas at San Antonio Libraries Special Collections. Published books need not cite UTSA Library. If unsure, consult staff.
- Complete a photocopy request form. Not all materials can be photocopied, due to physical conditions or restrictions.
- Consult staff for additional information about photocopies.
- Use purple flags to mark material for photocopying. Do not separate material to be photocopied.
- Photocopies are not done one demand. Turnaround may take several business days, depending on the quantity ordered and the volume of orders.
- If you find materials that are torn, marked, out of order, or in any way seem damaged, please notify a staff member immediately.
- All materials must be returned to a staff member before leaving the Reading Room for more than 15 minutes.