Gift Policy

Thank you for your interest in making a gift to the UTSA Libraries.

When donating materials or making financial contributions:

  • Gifts accepted are subject to the approval of the University of the Texas System Board of Regents and become the property of the University of Texas at San Antonio Libraries. The Libraries make all necessary decisions relating to use and disposition.
  • All gifts must be reviewed and approved by the appropriate subject librarian prior to acceptance. We are unable to accept all gifts offered.
  • We do not accept walk-in donations or unsolicited drop-offs of materials.
  • We are unable to return donated materials.

We only accept materials that meet the needs of UTSA's research and instructional programs within the current scope of collections.

If an accepted gift is large, we ask that the donor consider making a monetary donation to help offset costs of processing and managing the materials. For more information about monetary donations, please contact Felipe Barrera, Director of Library Development,

We normally do not accept:

  • Publications widely held by U.S. libraries
  • Materials duplicated in the Libraries’ collections
  • Periodicals and magazines
  • Materials in poor condition

Receipt of Gifts

  • Upon library acceptance of a gift, we will issue a receipt of gift that acknowledges your donation.
  • With the exception of financial contributions, the receipt does not list the specific items donated or the value of the gift. The donor must make a record of this information.

Creating a Gift Inventory

  • We will not create an inventory for you.
  • For significant gifts of major collections (e.g., your personal research library, a collection of rare books and manuscripts, gifts valued at more than $5,000, etc.), we request that you provide a copy of the gift inventory.

Assigning Value for Gifts

We cannot provide valuations of materials. We suggest that donors consult with appropriate tax experts or visit the IRS website for information about tax deductions for donations.

Tax Credits and Gifts

  • If the value of the donation is greater than $5,000, an independent appraisal is required.
  • Gifts with a combined value of over $5,000 require that the donor complete IRS form #8283, Revised Oct 1995, Noncash Charitable Contributions, when reporting the gift. This form must be signed by the university official who acknowledges receipt of the gift.
  • Only gifts received before December 15th will be acknowledged during the current tax year.

Have a question?

Contact the Library Acquisitions department at